The Library
The Library is a digital Policy and Procedure Management System designed to support organisations in rapid, mobile, protocol access, and compliance with best practice.
Just Ask Cloda
Mobile Enhanced
Simplified Access to Policies
Streamline Compliance
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The Impact of Knowledge
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Policies managed
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Policy acknowledgements
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Seconds to find information
The Knowledge of all your policies and procedures in seconds
The Library
Our Policy and Procedure Management System empowers your staff by providing them with the Knowledge of all your policies and procedures in seconds. Just Ask Cloda.
Instant access to information
Best Practice
Mobile enhanced
Governance Intelligence
Never Read a Policy Again
Just Ask Cloda!
Cloda is your digital assistant providing you with the knowledge of all your procedures, in your pocket in seconds. Ask Cloda about any care process, and she will analyse all your procedrues to provide an effective summary, in your language. Just ask Cloda
A resident has absconded. What should I do?
Ask Cloda
I have a safeguarding concern. What should I do?
Ask Cloda
Support Your Staff To Succeed
Senior Management
Gives you confidence that staff have instant access to the latest best practice policies and procedures.
Frontline Staff
Remove the barriers to locating policies. Cloda saves time by delivering information in just 4 seconds.
Quality Managers
Maintain effective document control and track compliance and organisational needs.
HR
Be confident that organisational policies are distributed and easily accessible to all staff.
IT/CIO
Secure, user-friendly system which is easily implemented, requires minimal training and is supported by a dedicated team.
Finance
Cost-effective solution designed to facilitate the implementation of regulatory requirements, mitigating risks and reducing the likelihood of potential claims.
Implementation
Seamless Setup, Instant Knowledge
The Library FAQs
How is The Library different from competitors?
The Library stands out by providing instant access to information. Its unique feature, Ask Cloda, allows users to ask a question, get the right answer, from all your policies at once. This innovative functionality saves valuable time, delivering information in just 4 seconds compared to traditional methods of manually searching through policies. This efficiency empowers you to make informed decisions faster and more effectively.
What is a Policy and Procedure Management System?
A Policy and Procedure Management System is a digital platform that helps you create, store, update, and manage your policies and procedures efficiently. It ensures documents are centralised, easily accessible, and compliant with regulatory standards. Such systems streamline communication, minimise errors, and improve accountability by maintaining consistent and up-to-date documentation.
Who can benefit from The Library?
The Library is ideal for all staff, from frontline, support staff and Senior Management. The Ask Cloda features makes it easy for staff to follow the approved processes, ensuring your organisation is operating to best practice.
Can I access policies on mobile devices?
Yes, our Policy and Procedure Management System is mobile enhanced, placing policies at your fingertips.
How does The Library improve compliance?
The Library provides centralised, easy access to current, active policies and procedures, simple acknowledgement functionality and regulatory reports for compliance analysis. The Ask Cloda feature helps staff to follow your approved processes, ensuring your organisation is operating to best practice.
What types of documents can be managed within The Library?
Our system supports PDFs.
Can I upload a document to The Library?
Yes, document controllers can upload approved policy documents to The Library and distribute them to staff for acknowledgement.
How do we make sure the most recent version of a document is available?
The Library only shows the current and active version of the document. Older versions are stored in an archive accessible only to document controllers. Notifications alert users when updates are made, ensuring everyone has access to the most accurate and relevant information.
Can I see the history of a policy?
Yes, document controllers can view the complete history of a policy.
Is it possible to update users on The Library?
Yes, it is possible for Superusers add new users, deactivate users or reactivate users.
What kind of reporting features does The Library offer?
The Library includes comprehensive reporting features, such as compliance dashboards, document review status and document acknowledgements. These insights help organisations monitor compliance across departments, roles and locations, identify gaps, and make data-driven decisions to improve processes.
How secure is The Library?
The Library prioritises security with advanced encryption protocols, role-based access controls, and regular system audits. It complies with relevant information security standards to safeguard data.
Results You Can Measure
Our clients experience incredible value when they choose The Library as their Policy and Procedure Management System. Read our client stories to see the transformational value created by The Library and Cloda.
Discover the Future of Policy and Procedure Management
